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PRODUCTS

Docotrak: Document
Tracking System

Docotrak header person
Docotrak Mac mockup with the document tracking system on it

Digitally Track Your Papers with a Document Tracking System!

Lessen the Bulk and Heft
of Paper Documents!
Make Records Easier
to Track and Share.

Paper files are vital to many organizations but can become heavy when stacked together. In fact, there’s always a risk of losing important information due to fire or flooding, especially if you need updated backup copies. While traditional paper documents are helpful, having digital backups can be immensely helpful.

It’s time to bid farewell to old-fashioned manual filing with the Docotrak document tracking system. This innovative software significantly streamlines your file storage systems. It allows you to store and track essential organizational documents such as memos and purchase orders. You can grant file access to the appropriate staff or personnel, ensuring efficient collaboration. 

Users can conveniently access Docotrak’s document storage from anywhere in the world with an Internet-connected device. Businesses across industries can provide authorized users access to documents, even those containing sensitive information. 

Here are some industries that can benefit from the Docotrak system:

  • BPO
  • Engineering
  • Finance
  • Government 
  • Healthcare
  • Manufacturing
  • Legal

Document tracking software ensures that necessary information is always readily available to users. Docotrak tracks digitized documents and unlocks a new level of efficiency and convenience!

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How Docotrak Works

Save And Send Documents via the document tracking system

Save and Send Documents

Docotrak is a powerful yet user-friendly document tracking system. While it doesn’t have document creation capabilities, it has seamless upload, viewing, and storage functions. Thus, it’s invaluable for users who want to streamline document management and report processing.

With the Docotrak document tracking software, you can effortlessly upload and save new documents as needed. Additionally, it facilitates collaboration among users, allowing for efficient file sharing while you focus on your tasks. System users can securely exchange specific files with the appropriate personnel or departments.

Experience a boost in productivity and efficiency with Docotrak!

Receive And Transfer Document using the document tracking system

Receive and Transfer Document

The Docotrak document tracking software allows users to transfer and receive files. As a result, they can provide the necessary documents to the right people wherever and whenever. It allows staff to receive files instrumental to their work and send them to multiple recipients when necessary!

Docotrak can improve businesses’ collaboration with internal teams and file-sharing with external teams! Now, we understand that with file sharing comes the concern of security. Docotrak lets you keep information secure without sacrificing accessibility!

The document tracking system ensures that users send documents only to the intended recipients.

Track Document using the document tracking system on your laptop

Track Document

When relying on paper files, there’s always a risk of misplacing a crucial page or two. However, with document tracking software, you can rest assured that no file will ever be lost again! Moreover, it enables seamless document sharing, ensuring that saved documents reach the right locations or users.

For instance, users can easily assign or transfer files to relevant departments within or related to their organization. Simply put, Docotrak users can categorize files for better organization and easy access. The software also offers additional details for improved tracking:

  • Actions taken with the files;
  • Audit trail; and
  • Age of document.

Document tracking software allows users to enhance the quality of their file management while minimizing the risk of loss or disorganization.

Key Features and Benefits

Accessibility

Accessibility

Docotrak enhances file accessibility and facilitates seamless collaboration, particularly when addressing specific concerns with one or more people. Document tracking systems store digitized documents for organizations or businesses, providing quick access to the necessary data at any time.
Efficient Document Retrieval And Management

Efficient Document Retrieval and Management

Streamlining routine processes saves resources and maximizes revenue. So, let Docotrak manage your files while you focus on pressing concerns! The software conveniently provides correct documents at the right time. Rely on digitized files and increase productivity and efficiency today.
Share Documents With Various Recipients

Share Documents With Various Recipients

Docotrak allows users to share specific files with others. It can send files to multiple users, even from different departments or locations (with appropriate clearance). This feature enhances collaboration and communication with individuals who are vital to completing file-related tasks.
Ensure Documents Safety

Ensure Documents’ Safety

Storing documents on Docotrak alleviates the need for file cabinets and eliminates disaster worries. For example, fires and floods can destroy paper files, resulting in irretrievable data loss. In addition to physical copies, organizations must back up sensitive or essential files.
Check Document Details

Check Document Details

The Docotrak document tracking system simplifies file management and inventory. Thus, users can effortlessly track vital documents, categorize files, and access key information like barcodes, actions, audit trails, and document age. We even offer free installation, user training, and tech support!
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